SOURCE INSPECTION AT VENDOR PREMISES

Source inspection shall be coordinated and scheduled by the Source Inspection Coordinator (SIC), and the inspection shall be performed in two categories:

  1. Local purchase orders – the SIC will expedite this inspection through the QA/QC department.
  2. Overseas purchase orders – the SIC will expedite this inspection, either with the QA/QC department personnel or by using a third-party inspection agency.

Key Documents to be Issued by SIC

Prior to proceeding with the source inspection, the SIC, as a minimum, shall issue the following documents to the inspector:

  1. Purchase order/work order
  2. Applicable client specification
  3. Client-approved ITPs, procedures, method statements, etc.
  4. Client-approved welding procedures, NDT and testing procedures
  5. Client-approved FAT procedures
  6. AFC drawings
  7. Client-approved product data sheets

Source Inspection Activity – DOs and DON’Ts

DOs DON’Ts
Pre-inspection meeting (for long lead delivery items). Don’t start the work without approved PO/WO.
Availability of client-approved documents. Don’t start the work without client-approved documentation.
Availability of competent resources with vendor. Don’t deploy incompetent inspectors (PCR and TPI) to perform inspection.
Availability of materials/status (all MTCs shall be either “ORIGINAL” or “CERTIFIED TRUE COPY” signed and stamped by TPI). Don’t deploy inspectors (PCR and TPI) without client approval.
Establish the method of resolving technical queries and application of deviation request. Don’t allow the vendor to substitute the materials without client approval.
Establish the method of communication. Don’t allow the vendor to proceed from one stage to another without client approval (for WITNESS & HOLD POINTS).
Establish the method of reporting progress, schedule, recovery plan, and non-conformances. Don’t allow the vendor to deliver the materials without completion of FAT and closing of punch list.
Establish the inspection and test schedule. Don’t allow the vendor to deliver the materials without client approval of final documentation, including inspection and release of warranty/guarantee certificates.
Establish the date of FAT.
Establish the date of final inspection.
Establish the contractual delivery date.
Establish the final documentation requirements.
Establish the logistics methods.